Meta Description: Discover the top agency project management tools for 2025. Compare features, pricing, and pros/cons for platforms like MediaWorkbench.ai, Teamwork, and ClickUp to streamline your workflow and boost profitability.
Running a digital agency often feels like a masterclass in organized chaos. You're balancing client deadlines, team capacity, creative approvals, and profitability, likely across a dozen disconnected spreadsheets and email threads. This siloed approach is a direct path to missed deadlines, unchecked scope creep, and team burnout. The core challenge for many digital marketers and content creators isn't a lack of effort; it's the absence of a unified system to handle the complexities of client work. This guide will help you find that solution by breaking down the best agency project management tools designed to turn reactive problem-solving into proactive strategy, giving you a single source of truth to manage your entire workflow.
1. Media Workbench AI
Media Workbench AI secures the top spot by offering a robust, AI-powered ecosystem that transcends traditional project management. Instead of merely tracking tasks, this platform serves as an all-in-one content creation and management engine, making it a uniquely powerful choice for modern digital agencies. For a social media agency, this means consolidating the entire content lifecycle—from AI-powered ideation and generation to collaboration and analysis—into a single, intuitive dashboard. This eliminates the need to jump between a task manager, a separate AI text generator, and a design tool, creating a seamless and efficient workflow.
Key Strengths and Use Cases
The platform excels as a central hub for creative and marketing teams. A content creator can use the hundreds of pre-built templates to draft an entire month's worth of blog posts, generate accompanying visuals with integrated AI like DALL·E, and schedule them across multiple platforms without ever leaving the application. This unified workflow is a core differentiator. Project managers can assign tasks, team members can co-edit documents in real-time, and stakeholders can provide feedback directly on generated assets. The centralized dashboard provides deep analytics on content performance, allowing for data-driven strategy adjustments.
Website: https://mediaworkbench.ai
Pricing and Access
- Free: A basic plan for individuals to explore core features.
- Starter: $5/month for increased access and limits.
- Regular: $10/month for more advanced capabilities.
- Premium: $20/month for full access to all features and highest usage limits.
The platform also provides a 3-day free trial and a 30-day money-back guarantee.
Pros:
- Comprehensive all-in-one platform for generating text, images, code, and more.
- Hundreds of pre-built templates streamline content creation for marketers.
- Flexible and affordable pricing with a free trial and money-back guarantee.
Cons:
- The extensive feature set may present a learning curve for new users.
- Higher usage limits and advanced features are locked behind paid tiers.
2. Teamwork.com
Teamwork.com is an agency project management tool built from the ground up with client work at its core. Unlike general-purpose tools adapted for agency use, its entire feature set is designed for service-based businesses. This focus makes it exceptionally strong in managing client projects, tracking profitability, and fostering collaboration with external stakeholders. For example, an agency can set detailed time and fee budgets for each project, assign billable and non-billable rates per employee, and monitor project health in real-time. This is ideal for agencies that need to prove ROI and manage retainers closely.
Key Details & Pricing
- Best For: Agencies needing integrated profitability tracking and robust client collaboration features.
- Pros: Natively built for client work, excellent budgeting and time tracking, unlimited client users on most paid plans.
- Cons: Advanced features like portfolio management are locked behind more expensive tiers.
- Pricing: Offers a Free Forever plan for up to 2 users. Paid plans start at $5.99 per user/month (billed annually) for the Starter plan, with a 3-user minimum.
👉 Try MediaWorkbench.ai for free – schedule your posts and generate AI content in one place!
3. Productive.io
Productive.io is an all-in-one agency management tool that unifies projects, resources, time tracking, and sales. Designed for agencies and consultancies, it streamlines operations by combining project planning, resource scheduling, and billing in one interface. Its standout feature is the depth of financial and utilization reporting. Agencies can set budgets, track expenses, and generate real-time profit and loss reports per client. As a real-world use case, a marketing agency can use Productive.io to see exactly which clients are most profitable and which team members are over or under-utilized, allowing for smarter resource allocation on future projects.
Key Details & Pricing
- Best For: Agencies needing a unified platform to manage projects, finances, and resource utilization.
- Pros: Advanced profitability reporting, fast customer support, and an open API for integrations.
- Cons: Per-seat pricing can become costly for agencies with many external collaborators.
- Pricing: Free 14-day trial. The Team plan is $11/user/month (billed annually).
Learn more about comparing platforms by reading our guide on Productive.io competitor analysis on mediaworkbench.ai.
4. Scoro
Scoro bills itself as an end-to-end work management solution, positioning it as more than just a project management tool. It’s a comprehensive platform designed to connect projects, sales, billing, and reporting into one unified system. This holistic approach provides agency leaders with unparalleled visibility into the entire business lifecycle. For example, a growing agency can use Scoro to track a lead from the initial quote in the sales pipeline all the way through project completion and final invoicing, seeing the real-time profitability at each stage. This makes it a strategic asset for data-driven decision-making.
Key Details & Pricing
- Best For: Mature agencies looking for a single source of truth to manage operations, financials, and project delivery.
- Pros: End-to-end visibility from sales to billing, strong profitability reporting, and supports multiple currencies.
- Cons: Has a significant learning curve and its advanced features come with minimum seat requirements and a higher price point.
- Pricing: Quote-based. Plans start from $26 per user/month with a 5-user minimum.
5. Workamajig
Workamajig is a comprehensive, all-in-one agency management system designed specifically for the operational needs of creative and advertising agencies. It goes beyond standard task management by deeply integrating project management with core business functions like CRM, accounting, and resource planning. A key use case is for established agencies that want to eliminate multiple disparate tools. With Workamajig, an account manager can create a project estimate, which then automatically generates a project plan and budget. As the team tracks time, the system provides real-time financial reporting without needing to export data to a separate accounting tool.
Key Details & Pricing
- Best For: Established creative or advertising agencies seeking a single, integrated platform for project management and accounting.
- Pros: All-in-one system reduces software clutter, strong implementation support, and unlimited client logins.
- Cons: The interface is more complex and less intuitive than modern tools, and the initial setup can be extensive.
- Pricing: Starts at $50 per user/month for teams of 5-9, with a minimum of 5 users required.
6. Function Point
Function Point is an end-to-end agency management software designed specifically for creative agencies. It aims to be a single source of truth, integrating everything from CRM and client acquisition to final invoicing. Its core strength lies in its deep financial integration. For instance, a design agency can create detailed estimates using custom rate cards, which then directly inform project budgets. As designers track time against tasks, the platform provides real-time visibility into job profitability, highlighting if a project is going over budget before it becomes a major issue. This makes it powerful for agencies that prioritize financial health.
Key Details & Pricing
- Best For: Creative and advertising agencies looking for an all-in-one platform to manage the entire client lifecycle.
- Pros: Purpose-built for creative workflows, real-time profitability insights, strong integration between estimating and invoicing.
- Cons: The user interface feels less modern compared to newer competitors, and there is no free version available.
- Pricing: Function Point does not list public pricing. Plans require a sales quote.
7. Kantata (formerly Mavenlink + Kimble)
Kantata positions itself as an enterprise-grade solution, a powerful step up from standard agency project management tools. Designed for mid-to-large agencies, its core strength lies in providing a holistic view of the entire business, connecting project delivery with financial performance and resource planning. A real-world use case involves a large consulting firm using Kantata to forecast resource capacity across its entire portfolio of projects. This allows leaders to predict hiring needs with precision, staff projects based on skills and availability, and ensure that every team member is optimally utilized to maximize profitability.
Key Details & Pricing
- Best For: Large agencies and professional service organizations needing deep financial and resource forecasting.
- Pros: Robust functionality for managing complex portfolios, powerful analytics, and an extensive integration ecosystem.
- Cons: Pricing is not publicly listed, and its complexity can be overwhelming for smaller agencies.
- Pricing: Custom pricing is provided upon request through a sales-led process.
8. ClickUp
ClickUp positions itself as the "one app to replace them all." Its extreme versatility allows it to function as a production board, content calendar, client portal, and internal wiki simultaneously. Unlike more rigid agency project management tools, ClickUp's strength lies in its profound customizability. For example, a marketing agency can create a custom workflow for a new client campaign, with unique stages like "Client Briefing," "Creative Concepting," "Client Approval," and "Launch." Different team members can then view this same project as a Kanban board, a Gantt chart, or a simple list, depending on their role and preference.
Key Details & Pricing
- Best For: Agencies that require a highly customizable, all-in-one platform to consolidate various workflows.
- Pros: Extremely broad feature set at competitive pricing, highly adaptable to unique agency processes, generous guest permissions.
- Cons: The sheer number of features can create a steep learning curve.
- Pricing: Offers a robust Free Forever plan. Paid plans start at $7 per user/month (billed annually).
9. monday.com Work Management
monday.com is a visual work operating system that scales smoothly from small teams to enterprise departments, combining ease of use with a vibrant interface that both managers and creatives can adopt quickly. Its standout feature is the combination of flexible board views and an intuitive drag-and-drop interface. A digital agency, for example, could use a monday.com board to manage its entire social media content pipeline. Clients can be invited as guests to a specific board where they can view upcoming posts, approve creative assets, and leave feedback directly on tasks, streamlining the approval process and eliminating long email chains.
Key Details & Pricing
- Best For: Creative and marketing agencies needing visual planning plus client visibility.
- Pros: Multiple board views with shared dashboards, robust automations, and guest access for unlimited clients on paid plans.
- Cons: There is a 3-seat minimum on all paid tiers, and automation quotas are capped on lower plans.
- Pricing: Plans start at $8 per seat/month (billed annually), with a 3-seat minimum. A free trial is available.
10. Wrike
Wrike is a powerful work management platform well-suited for agencies managing high-volume creative and marketing projects. Its strength lies in structuring complex workflows, from initial client requests to final asset delivery. The platform’s standout features are built for creative collaboration and intake management. For a busy marketing agency, this means they can create custom request forms that clients use to submit new project briefs. These forms can automatically trigger new projects in Wrike, assign them to the right team, and populate all necessary details, ensuring nothing falls through the cracks and aligning with marketing automation best practices.
Key Details & Pricing
- Best For: Creative and marketing agencies that require structured intake, robust proofing, and enterprise-grade security.
- Pros: Excellent workflow from intake to delivery, enterprise-grade security features, and an Adobe Creative Cloud extension.
- Cons: The user interface can have a steep learning curve, and key creative features are locked behind higher-priced plans.
- Pricing: Offers a Free plan for small teams. Paid plans start at $9.80 per user/month.
11. Asana
Asana is one of the most widely adopted project management platforms, known for its clean user interface and powerful workflow automation. While not built exclusively for agencies, its flexibility and advanced reporting make it a top choice for creative and marketing teams. Asana’s standout strength lies in its ability to connect high-level strategic goals with day-to-day tasks. An agency can use "Portfolios" to get a high-level view of the health of all client projects at once. For instance, a project manager can see which projects are on track, at risk, or delayed in a single dashboard, allowing them to proactively address issues before they escalate.
Key Details & Pricing
- Best For: Agencies of all sizes needing a highly flexible, intuitive platform with strong workflow automation.
- Pros: Intuitive user interface, powerful workflow and reporting features, and unlimited guest users for client collaboration.
- Cons: Native time tracking and workload management are locked behind higher-tier plans.
- Pricing: Offers a free plan for up to 10 users. Paid plans start at $10.99 per user/month (billed annually).
12. Adobe Workfront
Adobe Workfront is an enterprise-grade work management platform designed for large agencies and in-house creative teams. Workfront excels at providing the governance and strategic oversight required for managing work at scale. Its standout capability is its deep integration with the Adobe Creative Cloud. A perfect use case is a large in-house creative department where designers work primarily in Photoshop and Illustrator. With the Workfront integration, they can manage their tasks, upload proofs, and receive feedback without ever leaving their Adobe application, dramatically streamlining the creative review and approval cycle.
Key Details & Pricing
- Best For: Large enterprises and creative agencies needing a highly configurable, secure, and integrated work management system.
- Pros: Enterprise-grade governance, deep integration with the Adobe MarTech stack, and powerful strategic portfolio planning.
- Cons: Implementation is complex, and its cost and feature set are often overkill for smaller agencies.
- Pricing: Pricing is not publicly available and requires engagement with Adobe's sales team for a custom quote.
Choosing the Right Tool for Your Agency
Navigating the crowded market of agency project management tools can feel overwhelming, but the right platform is critical for scaling your operations. As we've explored, the "best" tool aligns with your agency’s unique structure, client base, and growth ambitions. The key is to move beyond a simple feature comparison and focus on solving your biggest pain points. Is it messy client communication? Unclear project profitability? Inefficient content creation? Identifying these bottlenecks will give you a clear scorecard to evaluate which platform is the right fit to streamline your agency's workflow.
By choosing a tool that consolidates your processes, you empower your team to focus on what they do best: delivering exceptional creative work for your clients. Whether you need the all-in-one AI content creation of Media Workbench AI, the client-centric financial tracking of Teamwork.com, or the high-level customization of ClickUp, the goal is the same—to build a scalable foundation for future success. Ready to transform your agency’s productivity? Explore how a powerful, centralized platform can accelerate your growth.
Ready to supercharge your agency's content creation process? While your new project management tool organizes the workflow, Media Workbench AI accelerates the creative output. Generate high-quality social media copy, blog posts, and video scripts in a fraction of the time, freeing up your team to focus on high-level strategy and client success. Integrate powerful AI content generation into your streamlined workflow by visiting Media Workbench AI today.
